Conference and event interpreting
Conference interpreting services for events that only happen once
Conference interpretation services with simultaneous interpreters, booths, receivers, and technicians under one contract, for summits, conferences, annual meetings, and public hearings. Interpreters paired by subject matter, equipment from our own fleet, and one project manager accountable for every channel, on site anywhere in the country or remote.
- Up to 32Language channelsPer room, on Bosch Integrus infrared systems
- 2 coastsEquipment staged East and WestOur own booths, transmitters, and headsets, ready to ship
- Next dayCrew on siteA fully equipped crew can typically be on site the day after you call
- 15–20 minInterpreter rotationPaired interpreters swap so fatigue never reaches your audience
The room
Everything a multilingual event needs, under one contract
When interpreters and equipment come from separate vendors, no one owns the problem when something breaks mid-session. We plan, staff, and equip the whole room, with a single project manager accountable for all of it.
Interpreter booths
Sound-dampened booths at the back of the room, two interpreters in each, one booth per language.
Infrared transmitter
Sends every language channel across the room, interference-free and private to the hall.
Receivers and headsets
Every attendee dials in their language on a lightweight receiver. Backups are always on hand.
Stage and delegate microphones
Speaker and panel audio feeds the booths cleanly, through Bosch discussion systems when needed.
On-site technician
Our own technician delivers, tests, monitors, and strikes every system.
Remote audience
For hybrid events, the same interpretation streams to attendees joining online.
Why interpreters work in pairs
Two interpreters, one seamless voice
Simultaneous interpretation is one of the most demanding forms of cognitive work there is. Two interpreters working in shifts are how accuracy holds for a full day of programming.
Renders your speaker’s words into the target language, in real time, for the whole room.
Tracks terminology, names, and numbers so the handover is seamless when it is their turn.
Partners typically swap every 15 to 20 minutes. Many of our conference interpreters are members of AIIC, the International Association of Conference Interpreters.
Formats
On-site, remote, or hybrid: one team for every format
The same subject-matter pairing and rotation discipline, whether your audience is in the room, online, or both.
On-site interpretation
A project manager, interpreters, booths, and receivers in the room with you, paired by subject matter and briefed on your material in advance.
Remote interpretation
Interpreters join by secure video or audio link for webinars, hearings, and virtual sessions, with no booth required.
Remote simultaneous interpretationHybrid events
One interpreter team serves the room through receivers and the online audience through your streaming platform.
Equipment rental and sale
Interpretation equipment, owned by the crew that installs it
Rented-in equipment makes someone else’s schedule your risk. We rent, sell, install, and service Bosch interpretation systems and Williams AV assistive listening equipment, from our own inventory.
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Case 01
Interpretation booth
- Occupancy
- 2 interpreters
- Isolation
- Sound-dampened
- Setup
- Same day
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Case 02
Bosch DCN discussion system
- Units
- Delegate and chair microphones
- Channels
- Up to 31 plus floor
- Best for
- Panels, hearings, boardrooms
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Case 03
Bosch Integrus receiver
- Channels
- Up to 32
- Signal
- Infrared
- Range
- About 200 ft indoors
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Case 04
Bosch INT-TX32 transmitter
- Languages
- Up to 32
- Output
- Infrared
- Best for
- Multilanguage halls
Delivered, tested, and struck by our own crew, bundled with interpreters or on its own.
A permanent system for convention centers, courtrooms, and legislative chambers, installed and supported by us.
Spare headsets, a spare transmitter, and a technician on standby are part of every job, not a line item.
Notable events
Proof, not promises
A sample of the stages our interpreters and equipment have worked, from global economic forums to cultural programs, in whatever language the room needed.
World Economic Forum panel session Cities Summit of the Americas, Denver, 2023 
Plenary session, 2,000+ attendees 
Cultural education forum, South Korea
Trusted on site by
- The Carter Center
- U.S. Department of Education
- Multi Caisses
- Federal, state, and local agencies
Our equipment has also worked panels at gatherings like the World Economic Forum.
Plan your event
Tell us about your event. We’ll scope the whole room.
Send the date, language pairs, and headcount. A project manager follows up with a scoped quote covering interpreters, booths, receivers, and technicians.
What to send your interpreters
- Agenda and speaker listNames, titles, and session order, so nothing is a surprise.
- Slides and speechesEven drafts help interpreters research terminology in advance.
- Videos with audioInterpreters prepare for any clip that will play in the room.
- Glossaries and acronymsYour organization’s terms, rendered the way you use them.
Event briefExample details
Or book a free consultation (opens Zoho Bookings in a new tab)Related services
More ways to bridge languages live
One team for every interpreting format.
FAQ
Conference interpreting questions, answered
Don’t see your question? A language specialist can answer it in one call.
Talk to a specialist
Get a straight answer
Tell us what you need translated or interpreted, and we’ll scope it with you.
Meet one-on-one with a language services expert, at a time that suits you.
What is the difference between conference interpreting and translation?
Interpreting is spoken: interpreters render what speakers say, live, as they say it. Translation is written: translators convert documents such as agendas, slides, and signage. Most multilingual events need both, and we provide both under one contract.
How many interpreters do I need for a conference?
Plan on two interpreters per language for simultaneous interpreting, working in shifts from the same booth. A day with several languages needs a team for each one, and some combinations need relay. We confirm team sizes once we know your languages, agenda, and session lengths.
Why do simultaneous interpreters work in pairs?
Simultaneous interpreting is intensely demanding, and accuracy drops when one person works too long. Partners swap at regular intervals, typically every 15 to 20 minutes on our events, while the partner off microphone tracks names, numbers, and terminology to support the handover.
What equipment is needed for simultaneous interpretation?
A typical setup includes a sound-dampened booth for each language, interpreter consoles, a transmitter that sends each language channel to the room, and receivers with headsets for every listener. Larger events add discussion systems for delegates and a technician to run everything. We supply, install, and staff all of it from our own inventory.
How much does conference interpretation cost?
The price depends on the number of languages, event days and session lengths, the number of interpreters, booth and receiver counts, technicians, travel, and whether the event is hybrid. Send us your date, languages, and headcount and we will send a scoped quote.
How far in advance should I book conference interpreters?
Book as early as you can, ideally six to eight weeks ahead, and earlier for multi-day events or rare languages. That leaves time to match interpreters to your subject and prepare with your materials. We also handle short-notice requests and can often have an equipped crew on site the next day.
What is relay interpreting?
When no interpreter in the room covers a language pair directly, one booth interprets into a shared language, often English, and other booths interpret from that. Relay lets every listener follow the event live, so we plan it carefully and only where a direct team is not available.
Should we use infrared or radio receivers?
Infrared systems keep the signal inside the room, which suits conference halls and sensitive sessions, and they avoid interference between rooms. Radio systems carry through walls and work for tours and site visits without line of sight. We recommend the right system for your venue and program.
Can you rent or sell interpretation equipment without interpreters?
Yes. We rent booths, receivers, headsets, and transmitters for a single event, with or without our interpreters, and we sell and install permanent systems for venues such as convention centers, courtrooms, and legislative chambers.
Can you support hybrid or virtual events?
Yes. For hybrid events, one interpreter team serves the in-room audience through receivers and the online audience through your streaming or meeting platform. For fully virtual events, see our remote simultaneous interpretation service.
Tell us what’s at stake. We’ll show you how we’d handle it.
Send your files or describe your event. A language specialist replies with a fixed quote and a delivery date, with no obligation.
Prefer to call? 720-325-0459