Document translation
Certified document translation services, ready to submit
Birth certificates and diplomas, contracts and court filings, clinical and technical documents. Translated by professional linguists in 250+ languages, revised by a second linguist, formatted to match the original, and certified to meet USCIS, court, and agency requirements.
- 250+ languagesIncluding rare languages and regional dialects
- Two linguists on every documentTranslation plus independent revision, per ISO 17100
- Certified for official useSigned certificate of accuracy with every certified order
- ISO/IEC 27001 securityConfidential records stay confidential
The problem
A translation is only useful if it’s accepted
Agencies, courts, and auditors reject translations for small, avoidable reasons. Each rejection costs you weeks. Here is what a reviewer catches, and what we get right before they ever see it.
Birth Certificate 5
NameMaria Ruiz 1
Date of birthApril 3, 1991 3
Registry no.0412
PlaceGuadalajara
REGISTRO CIVIL 2No certification statement attached 4
Returned: translation incomplete- Names that don’t matchMaría Elena Ruiz Ortega becomes Maria Ruiz on one page and M. E. Ortega on the next, so the reviewer can’t tell it’s one person.Names, dates, and numbers checked against the original, every time.
- Stamps and seals left untranslatedOfficial stamps, handwritten notes, and margin text are skipped.Everything on the page is translated or clearly noted, including seals and signatures.
- Dates read the wrong way04/03 becomes April 3 when the original meant March 4.Dates and numbers rendered unambiguously in the target format.
- No certification statementThe reviewer cannot tell who translated it or whether it is complete.A signed certificate of accuracy with every certified translation.
- Layout lostTables, headings, and page order no longer match the original.Formatted to mirror the original, page for page.
Certification levels
Certified, notarized, or apostilled: which do you need?
Requirements depend on who will receive the document. Most U.S. agencies, including USCIS, ask for a certified translation. Check the receiving office’s instructions, and we will confirm the right level with you.
Certified translation
A complete translation with a signed statement that it is accurate and that the translator is competent to translate the language.
- Usually required by
- USCIS and immigration, universities, courts, and most government agencies
- You receive
- Translation, certificate of accuracy, and a copy of the source
Notarized translation
A certified translation whose certificate is signed before a notary public, who verifies the signer’s identity, not the translation itself.
- Usually required by
- Some courts, foreign consulates, schools, and financial institutions
- You receive
- Everything in a certified translation, plus a notary’s seal
Apostille support
An apostille authenticates a public document, such as a notary’s signature, for use in countries that are party to the Hague Convention.
- Usually required by
- Documents used abroad, such as for foreign residency, marriage, or business registration
- You receive
- Guidance on the right order of translation, notarization, and apostille
Documents we translate
Every document your work depends on
From a single birth certificate to a 500-page regulatory submission, in English and any of the languages we cover.
-
Immigration and personal
- Birth, marriage, and divorce certificates
- Passports, IDs, and driver’s licenses
- Police clearances and court records
- Medical records and vaccination cards
-
Academic
- Diplomas and degree certificates
- Transcripts and grade reports
- Course descriptions
- Letters of recommendation
-
Legal
- Contracts and agreements
- Court filings and judgments
- Powers of attorney and affidavits
- Discovery and evidence documents
-
Business and financial
- Financial statements and audits
- Corporate filings and bylaws
- HR policies and employee handbooks
- Tenders, RFPs, and proposals
-
Medical and life sciences
- Patient information and consent forms
- Clinical and regulatory documents
- Instructions for use and labeling
- Medical device documentation
-
Technical and government
- Manuals, specifications, and safety data sheets
- Patents and technical reports
- Public notices and vital documents
- Forms and benefits information
Scans, photos, and handwriting are fine. Send a clear scan or phone photo of every page, front and back. We translate everything that appears on it.
Our process
Your document, tracked at every step
Every order follows the same six steps. You always know where your document is and who is working on it.
- ReceivedYour files arrive through secure upload. We confirm pages, languages, and deadline.
- Matched to a specialistA professional linguist who translates into their native language and knows your subject.
- TranslatedUsing your glossary and translation memory, so terms stay consistent across every document.
- Revised by a second linguistAn independent review against the original, as our ISO 17100 certified process requires.
- Formatted to matchTables, stamps, signatures, and page order mirror the original.
- Certified and deliveredSigned certificate of accuracy, digital delivery, and hard copies when you need them.
Illustrative example
The certificate of accuracy
What makes a translation certified
USCIS asks for a full English translation with the translator’s certification that it is complete and accurate and that the translator is competent to translate. Every certified translation we deliver includes it.
- Document identificationNames the original document and the languages, so the translation can be matched to it.
- Statement of accuracyConfirms the translation is complete and accurate to the best of the translator’s knowledge.
- Statement of competenceConfirms the translator is competent to translate from the source language into English.
- Signature, name, and dateSigned by the translator or an authorized company representative, with contact details.
Certificate of Translation Accuracy 1
Document: Birth Certificate of María Elena Ruiz Ortega. Translated from Spanish into English.
I certify that the attached English translation is complete and accurate to the best of my knowledge and ability. 2
I further certify that I am competent to translate from Spanish into English. 3
Excellence
Quality and confidentiality
Accurate, consistent, and confidential
Personal records, contracts, and patient data deserve more than a quick translation. Every document runs through the same certified process.
- Native-speaking specialistsLinguists translate into their native language, matched to legal, medical, financial, or technical subject matter.
- Independent revisionA second linguist reviews every translation against the original under our ISO 17100 certified process.
- Consistent terminologyGlossaries and translation memory keep names and terms identical across every document you send.
- Confidential by defaultSecure upload and delivery, need-to-know access, and confidentiality agreements for everyone on your project.
Client results
Trusted with documents where accuracy is not optional
Law firms, universities, and defense medicine programs rely on our translations when the document has to be right.
-
Legal Bull & Davies, P.C.
We provided certified document translation services, ensuring that all legal documents were translated accurately and in compliance with local legal standards. Read the case study -
Education University of Denver
We provided specialized legal translation services to translate student consent forms into multiple languages, ensuring accuracy and compliance with international regulations. Read the case study -
Government and defense U.S. Army
We provided specialized translation services, leveraging a team of expert linguists with experience in medical and technical fields. Read the case study
Get a quote
A clear, fixed price before we start
Certificates and other short records are usually priced per page. Longer documents are priced by word count. Language pair, subject matter, certification, and turnaround also affect the price.
- Upload a scan or photo. We count the pages and words for you.
- Need it fast? Ask about rush delivery when you request your quote.
Translation ExcellenceQuote summary
- Document
- Birth certificate, 1 page
- Languages
- Spanish to English
- Service
- Certified translation
- Revision
- Second-linguist review
- Format
- Matched to original
- Delivery
- Digital PDF, hard copy on request
Your priceFixed, before work begins
Get my free quote Or book a free consultationIllustrative example
Related services
Often requested with document translation
One team, one point of contact. Add any of these to your project.
FAQ
Document translation questions, answered
Don’t see your question? A language specialist can answer it in one call.
Talk to a specialist
Get a straight answer
Tell us what you need translated or interpreted, and we’ll scope it with you.
Meet one-on-one with a language services expert, at a time that suits you.
What is a certified translation?
A certified translation is a complete translation accompanied by a signed statement that it is accurate and that the translator is competent to translate the language. In the United States, the translator or the translation company signs this certificate of accuracy. Every certified translation we deliver includes one.
What is the difference between a certified and a notarized translation?
A certified translation includes a signed statement of accuracy. A notarized translation adds a notary public, who confirms the identity of the person signing that statement. The notary does not review the translation itself. Notarize only when the receiving office asks for it.
Does USCIS require notarized translations?
No. USCIS requires a full English translation with the translator’s certification that it is complete and accurate and that the translator is competent to translate from the foreign language into English. Notarization is not required. Summaries are not accepted, so every word on the document must be translated.
Can I translate my own documents for USCIS?
USCIS rules do not name who may translate, but they require a certification of accuracy and competence. If you are the applicant or a party to the case, an independent professional translation avoids questions about impartiality. Many applicants choose a professional service for that reason.
How much does document translation cost?
Certificates and other short records are usually priced per page. Longer documents are priced by word count. The language pair, subject matter, certification level, and turnaround affect the price. Send your files and we will provide a fixed quote before any work begins.
How long does a certified translation take?
Turnaround depends on page count, language pair, and complexity. Short personal documents typically move fastest, while large legal or technical projects are scheduled with you. Rush delivery is available on request. Tell us your deadline when you ask for a quote.
Do I need to send my original documents?
No. A clear scan or phone photo of every page, front and back, is enough. We translate everything visible, including stamps, seals, handwritten notes, and signatures. Keep your originals; many offices ask to see them alongside the translation.
Will the translation match the original formatting?
Yes. We format each translation to mirror the original, keeping tables, headings, and page order, and we note stamps, seals, and signatures where they appear. Reviewers can compare the two documents side by side.
What is a sworn translation, and do I need an apostille?
A sworn translation is produced by a translator appointed by a court or government, which is common in countries such as Spain, France, and Italy. It is not a U.S. credential. An apostille authenticates a public document, often a notary’s signature, for use in Hague Convention countries. If your document is going abroad, ask the receiving office which they require, and we will help you plan the right order of steps.
How do you keep confidential documents secure?
We operate under an ISO/IEC 27001 certified information security management system. Files move through secure upload and delivery, access is limited to the people working on your project, and everyone involved is bound by confidentiality agreements.
Tell us what’s at stake. We’ll show you how we’d handle it.
Send your files or describe your event. A language specialist replies with a fixed quote and a delivery date, with no obligation.
Prefer to call? 720-325-0459